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Administrative Assistant
Services de Gestion Quantum Ltée Toronto, Ontario
Permanent
Full time
As soon as possible
Description
Position: Administrative Assistant (Investments Industry)
Location: Toronto
Job Type: Permanent
Schedule: Hybrid, 4 days onsite
Quantum has an immediate requirement for a highly efficient, detail oriented Administrative Assistant who has experience working in a fast-paced environment, and is comfortable working both as part of a team and independently.
Key Responsibilities:
- Support a team with day-to-day administrative tasks (including Exectives, Analysts, etc.).
- Coordinate meetings, manage multiple executive calendars, and arrange international travel logistics.
- Organize team events and activities.
- Handle sensitive information with discretion.
- Process expense reports and reconcile credit card expenses.
- Collaborate with other executive assistants to ensure smooth departmental operations.
- Represent the organization professionally in all interactions, internally and externally.
Qualifications:
- College diploma or bachelor's degree.
- 2+ years of high-level administration experience in a fast-paced professional environment.
- Experience working in Financial Services, Consulting, Legal or similar preferred.
- Skilled in complex calendar management, travel booking, and event planning.
- Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills.
- Ability to work under pressure and meet tight deadlines.
- Highly organized, with the ability to multi-task and prioritize.
- Professional, adaptable, and able to work flexible hours when needed.
Please send your resume in Word format to Rory Colgan at rory.colgan@quantum.ca.
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Services de Gestion Quantum Ltée
Founded in 1968 in Montréal, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...
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